Run the Floor. Not the Paperwork.
The AI command center for senior living and home health clinical teams.
CarePilot helps Directors of Nursing, nurse managers, and clinical leaders save hours every week by automating care planning, scheduling, policy Q&A, and compliance prep. Works with your existing templates and policies from day one.
CarePilot — DON Dashboard
Care plan completion, staffing overview, compliance scan results, policy Q&A panel.
Care teams are still buried in admin. CarePilot fixes that.
16+ hours a week on care plan paperwork
DONs spend the majority of desk time filling out care plans manually from Excel templates. CarePilot auto-fills care plans using your own templates in minutes, not hours.
Compliance surprises at survey time
Teams only discover compliance gaps when a surveyor finds them. CarePilot scans documents continuously and flags issues before they become findings.
Constant policy questions interrupting leadership
Staff interrupt DONs dozens of times per shift with questions that policies and procedures already answer. CarePilot surfaces the right answer from your own documents instantly.
Scheduling rebuilt from scratch every week
Building and adjusting staff schedules from scratch consumes hours every week. CarePilot provides scheduling support designed for care operations without forcing a new system on your team.
No system overhaul. No IT project. Upload and go.
Upload your templates and policies
Bring in your existing Excel care plan templates, staffing formats, policy documents, and compliance checklists. CarePilot adapts to your workflow, not the other way around.
Automate the repetitive work
CarePilot auto-fills care plans, helps build schedules, answers policy questions in plain language, and scans documents for compliance gaps. Your team gets the support without the binder-searching.
Keep everything organized and audit-ready
Every action is saved in a searchable, audit-ready record. Track what was done, when, and who handled it — exactly what you need for survey prep and accreditation review.
Four capabilities that give DONs their time back.
Auto-fill resident care plans using your own templates. Minutes, not hours.
CarePilot reduces repetitive copy-paste work and manual formatting, generating a complete, compliant care plan in a fraction of the time using your facility's own templates and documents.
- Works with your existing Excel templates from day one
- Facility-specific plan builder using your own documents
- Assessment-to-plan automation with resident-specific data
- Searchable, audit-ready output for every plan generated
Care plan automation view
Template filled automatically from resident data. Side-by-side template and output view.
Catch compliance gaps during daily operations, not the week before a survey.
CarePilot reviews uploaded care documents and flags missing information or gaps automatically. Teams correct issues in real time instead of scrambling the week before inspection.
- Scans uploaded documents for missing required fields
- Flags compliance gaps with clear, actionable alerts
- Searchable record of every scan, flag, and resolution
- Designed for both state and provincial regulatory standards
Compliance scan results
Document gap detection list with flagged fields, severity badges, suggested fixes.
Upload your policies and let staff ask questions in plain language.
CarePilot surfaces the right answer from your own verified documents, eliminating the need to interrupt leadership for questions that binders and policy manuals already answer.
- Natural language questions and answers from your own policies
- Answers sourced only from your facility's verified documents
- Mobile-accessible on any device during any shift
Policy Q&A interface
Staff question → plain language answer with source policy document cited. Mobile view.
Build and adjust staff schedules faster. Without starting from scratch every week.
CarePilot provides scheduling support designed specifically for care operations, keeping staffing organized without forcing your team into a workflow that doesn't match how you already work.
- Scheduling built around care-specific role structures
- Adapts to your facility format and existing shift patterns
- Coverage gap detection before schedules are published
- Ratio compliance monitoring built in
Scheduling support view
Schedule builder adapted to care-specific role structure. Coverage gap indicator visible.
See CarePilot fill a care plan from your own templates — live.
Bring your existing Excel templates. We will show you CarePilot completing a care plan in under 30 seconds. Book a 30-minute demo.
Book 30 MinutesFor clinical leaders who need to lead care, not chase paperwork.
Directors of Nursing
Spend less time on admin and more time leading care. CarePilot automates the desk work that keeps DONs away from the floor every day.
Nurse and clinical managers
Handle unit-level care planning, staffing, and policy support more efficiently without adding new systems to your existing workflow.
Operations leaders
Get better visibility into compliance posture and workflow completion without adding more manual reporting to your week.
Best-fit settings
Senior living · Assisted living · Long-term care · Home health · Any setting where clinical leaders carry a heavy admin burden
What clinical leadership looks like when CarePilot is running.
Hours back every week
DONs and nurse managers reclaim hours previously spent filling care plans, searching binders, and rebuilding schedules. That time goes back to the floor where it belongs.
No more compliance surprises
Compliance gaps get caught during daily operations, not during a survey. CarePilot scans continuously so your team corrects issues in real time.
Staff get answers without interrupting leadership
Policy questions answered instantly from your own documents. DONs stop getting pulled from care decisions to answer questions binders already address.
Stop chasing paperwork. Start running the floor.
CarePilot helps clinical leaders reduce admin, improve consistency, and buy back time for the work that actually matters.
Book a Free Demo